High School Office Manager


About the School

Georgetown Day School opened its doors in 1945 as the first integrated school in a segregated city. Governed by a Board of Trustees elected by the parent body and administered by an appointed Head of School, it was founded by seven families who wanted to create a school committed not only to academic excellence and educational innovation but also to a value system emphasizing appreciation and respect for others. Believing that diversity was the ground out of which all deep and rich learning occurs, they established a school where all children would be welcome, celebrated, and challenged to be their best selves.
 
Today, the School's philosophy, programs, and position in the national educational landscape strongly reflect its roots. Having grown from 12 children in 1945 to 1075 students in PK-12 today, GDS is recognized as one of Washington, D.C.’s and the nation’s most dynamic educational institutions.

Since the school’s founding, GDS has called eight different locations home. In the fall of 2020, in the midst of the pandemic, the Lower, Middle, and Upper Schools were all joined on one extraordinary campus.


COVID-Related Job Requirements

Please be informed that, for all new applicants to job opportunities at GDS (and in schools and child care facilities in the District, whether in the public, public charter, independent, private, or parochial sectors), the District vaccination requirement against COVID-19 is in effect. If hired, individuals must be vaccinated (including being fully boosted) before reporting for duty, unless they have been granted an exemption from such vaccination pursuant to, and are compliant with the requirements of, Section IV of the District's Order.

The High School Office Manager provides direct support to the High School Administration, and in particular to the HS Principal. Key responsibilities include managing the Principal’s calendar and correspondence, and planning HS events and assemblies, while also providing support more broadly to a range of ongoing initiatives and activities essential to the smooth functioning of the High School.  Start Date: Immediate

 

Primary Responsibilities
 

  • Respond to faculty, parent, and student inquiries (in-person, as well as via email and phone)

  • Provide direct support to the HS Principal including managing calendar, scheduling meetings, class visits, proofing and sending school-wide emails, reconciling the Principal’s credit card, and helping with projects as assigned

  • Support HS Leadership team by planning team retreats, keeping track of agenda items, and taking minutes

  • Plan HS events including Junior/Senior Prom, Curriculum Night, and Parent-Teacher Conferences. In addition, function as an After Prom Parent Committee Liaison for the HS

  • In partnership with Assistant Principal for School life coordinate Disassembly, Christmas Assembly, Passover Assembly, & Student/Staff Breakfast 

  • Support the daily functions of the High School including programming bells, approving sub hours, and approving Concur invoices and credit card transactions.

  • Update faculty meeting agendas, order and set up food, and take minutes to share with faculty/staff. 

  • Coordinate AP Exams: Manage the ordering of exams in the fall, train and hire proctors, arrange special testing for students with accommodations and ensure strict College Board guidelines are followed to provide an equitable May testing period for all students. 

  • Communicate with faculty through a weekly newsletter, MyGDS resource board, and the updating of faculty/staff information.

  • Coordinate events with LS & MS Office Managers including Senior Walk, Monthly staff breakfasts, Staff week events, and more. 

  • Serve as a student advisor after their first year

  • Other tasks as needed and identified by HS administration.

    • Support Registrar with proofing and editing comments 
    • Support HR with candidate interview scheduling and guiding candidate from meeting to meeting
    • Support Advancement team with senior banquet and graduation 

       

Required Skills, Education & Experience
 

  • Bachelor’s Degree.
     
  • Excellent attention to detail and accuracy.
     
  • Enthusiastic about engaging with students of all ages and serving as a role model.
  • Adept at handling multiple priorities and meeting deadlines.
  •  
  • Strong organizational and computer skills including Microsoft Word, Excel, and Google Apps (Gmail, Google Calendar, Google Drive).
     
  • Strong written and verbal communications skills.
     
  • Flexibility, sensitivity, diplomacy, and the ability to work collaboratively with multiple constituencies are essential.

Qualified candidates should submit a cover letter, resume and, list of three references using our online application system. Application for all positions is done through our website using UKG. To apply and to find out more about the school, candidates should visit our website at www.gds.org.

 

As a diverse, inclusive school devoted to preparing our students to live and work in an increasingly globalized and multicultural society, GDS is particularly interested in professionals with demonstrated interest and experience in working in such a school setting.

How to Apply

Coronavirus Safety

  • Face masks are optional.
  • Physical distancing
  • PPE freely available including 
  • Classrooms and shared offices spaces equipped with sanitizer dispensers, microfiber cloths, and cleaning spray bottle
  • Additional HEPA filtration devices in all classrooms and shared office spaces
  • Required GDS-specific health and safety video training 
  • Ongoing COVID-19 testing for staff and students

See our Hopping into 2021-22 site for more information about our reopening plan.

Non-Discrimination Policy

Georgetown Day School does not discriminate in its educational, admissions, and personnel programs and policies or activities on the basis of race, color, national or ethnic origin, age, religion or religious creed, sexual orientation, gender identity and/or expression, disability or any other characteristic protected under applicable federal, state or local law.

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